Contractors

Background Checks

CCSU to comply with the provisions of state law (16 V.S.A § § 251-260, as amended) requiring criminal record checks and registry checks of all covered contractors.   Covered contractors shall be defined as a contractor or employee of a contractor who provides direct educational or support services to students that results in unsupervised contact with school children (e.g. bus drivers and substitute bus drivers of a contractor; professional service contracts including counseling, speech therapy, occupational therapy, physical therapy, transitional services, etc.).   Please refer to the Background Check Requirements for more information about completing the requirements of these checks.    The contractor shall be responsible for providing the CCSU with the names of all individuals providing service under the contract.     The covered contractor (and employees of the contractor) shall complete the background check process prior to providing service to the CCSU under the agreement.

For large construction projects (i.e. one that involves the services of five or more employees of the contractor and/or subcontractor(s) on the Organization’s premises at one time), the trade contractor shall assign project manager(s)/site supervisor(s) (hereinafter referred to as “Manager” to provide direct supervision over the other employee’s of the contractor assigned to perform work under the contract.   The number of Managers assigned shall be at the discretion of the Property Service Director depending on the size and scope of the project.   The assigned Manager(s) shall be subject to same screening process as outlined  above for covered contractors.

Selection Criteria

The district will consider information obtained through the criminal record checks and registry checks when weighing the veracity, character and general suitability of individuals to provide services within the CCSU.    The following background results shall automatically disqualify a covered contractor from performing services within our district.   This is not an exhaustive list of disqualifying conditions.   Other records not mentioned below shall be considered on a case by case basis.   The Superintendent or his/her designee shall have the sole discretion of determining whether or not the background check result is acceptable:

  1. Criminal Records Check: No individual subject to the checks shall be eligible for service (or continue to serve) as a covered contractorif they have been convicted of one or more of the following crimes (taken from 16 V.S.A. § § 252 and 1698). The list of disqualifying crimes is not meant to be all inclusive. For convictions not listed, eligibility to provide service under the contract shall be considered on a case by case basis. The totality of the crimes shall also be considered when determining an individual’s eligibility to provide service under the contract. The decision of the Superintendent in these matters shall be final:
  2. DCF and DDAIL Registries: No individual whose name appears on any registry of listings of substantiated abuse cases shall be eligible to serve (or continue to serve) as a covered contractor within the CCSU.

General Rules

  1. In order to keep track of individuals’ whereabouts in the school building in the event of an emergency, during school hours all contractors and employees of contractors (and other business associates) are require to sign-in upon entering the school building, and sign out upon leaving.   Visitor sign-in sheets are located and maintained at the school’s main office.   Upon sign-in, individuals will be issued a visitor ID badge, which must be worn at all times while in the building.
  2. All contractors and employees of contractors will abide by federal and state law and regulations and CCSU policy while on district property.   The contractor shall be responsible for making sure the employees of the contractor  assigned to perform services within the CCSU abide by applicable federal and state laws and regulations and CCSU policy while on district property.    Please refer to the Expectations for Volunteers Contractors and Employees of Contractors for a summary of some of the key policies.
  3. Contractors and employees of contractors are not authorized to have unsupervised contact with school children while performing services under the agreement unless specifically contracted for such purpose.
  4. Contractors and employees of contractors must use adult designated bathroom facilities or outside temporary toilets (for outside projects) when available.
  5. No individual whose name appears on the Vermont Internet Sex Offender Registry shall be eligible to serve as a contractor or employee of a contractor performing services within the CCSU.

For more information regarding contractor background checks and supervision, please refer to CCSU Procedure G7B-R: Supervision and Screening of Contractors.