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Chittenden Central Supervisory Union
Serving the Essex Junction, Essex Union #46, and Westford Schools

Tuition Reimbursement

Table of Contents

UVM Tuition, Fees and Grade Reports

 

UVM Tuition Rates

 The Tuition Reimbursement benefit (for those employees who qualify) is based on the UVM fall in-state tuition rate.  The 2007-2008 and 2008-2009 benefit year rates are outlined below.  The benefit year runs from July 1st through June 30th:

Term Tuition Rate
2007-08 benefit Year

$434 per credit

$1,302 for a 3-credit course
2008-09 benefit Year

$460 per credit

$1,380 for a 3-credit course

UVM Comprehensive Fees

UVM charges comprehensive fees to part-time students based on the number of credits enrolled.  These Comprehensive Fees are not covered under tuition reimbursement, which means the employee is responsible for covering this expense. Below is an outline of the fees for the 2007-08 academic year:

Number of Credits Enrolled Comprehensive Fee
1 credit
$10
2 credits
$20
3 credits
$30
4 credits
$40
5 credits
$311
6 credits
$347

UVM Registration

Individuals interested in enrolling in a UVM course in which academic credit is awarded must register themselves on-line through UVM Registrar’s Office in order to receive credit for participation in that course (including SDI). To register for a course please go to www.uvm.edu/register.

UVM Grade Reports

Grade reports for any UVM courses will only be available on-line through the UVM Registrar’s Office.  UVM will no longer print and mail grade reports for courses.  For a copy of your UVM grade report, please go to www.uvm.edu/register.  Please be sure to print the on-line grade report only - we cannot accept on-line transcripts from UVM since the student names does not appear on the transcript.

 

Benefit Year

The benefit year for Tuition Reimbursement is consistent with the contract year - July 1 through June 30.   In other words, any course that begins on or after July 1 and ends on or before June 30 will be applied towards the corresponding contract year's available tuition reimbursement. If the course begins in one contract year and ends in another (e.g. begins 6/29 and ends 7/8) the cost shall automatically be applied towards the tuition reimbursement of the contract year in which the course ends.

For those individuals who separate employment, the course must begin and end prior to the effective date of termination to be eligible for tuition reimbursement (e.g. teachers who will not be returning for the 2008-09 school year can use their available tuition reimbursement for courses that begin and end prior to 7/1/08).

 

Tuition Reimbursement Tips & Reminders

  • Directions for completing the Tuition Reimbursement Request Form can be found in Section I.  Please be sure to complete all necessary sections as instructed to avoid a delay in processing.  Incomplete forms cannot be considered.
  • In order to avoid delays in registration, please be sure to submit requests in a timely manner.  Please allow a minimum of one week for processing requests.
  • Requests for tuition reimbursement must be received in advance of the commencement of the course to be considered.

 

  • Employees are responsible for their own course registration. As such, please be sure to retain the original registration form for processing once the course is approved.  A photocopy of the registration form (or other documentation showing cost and the complete name and address of the organization) must be submitted with the tuition reimbursement request for payment information.  Please keep in mind that any supporting documentation submitted with the tuition reimbursement request will be retained for our records and will not be returned to the employee. Upon approval, the employee will receive a course approval letter and a copy of a purchase order to submit with registration.
  • Payment can only be made upon receipt of an invoice. Therefore, CCSU cannot PREPAY without an invoice submitted with the original request.  If the sponsoring school/organization does not bill CCSU directly, it is the employee’s responsibility to forward an invoice for payment.  Any late fees incurred because of failure to produce an invoice on a timely basis will be the employee’s responsibility.  (Depending on the check run cycle for your school district, it may take two to three weeks before payment can be issued once we receive an invoice).
  • Tuition Reimbursement Requests for conferences that include meals and lodging MUST include documentation with a breakdown of the charges and a description of the activity.
  • If an employee is seeking direct reimbursement for a course/seminar/workshop/conference, the following documents will be needed before payment can be processed.  Please remember that although payment cannot be processed until the activity is complete, the Tuition Reimbursement Request Form must be submitted prior to the commencement of the activity:
    • documentation with a breakdown of the charges and a description of the activity; and,
    • proof of payment in the form of copies of cancelled check or credit card receipt or a receipt directly from the organization; and,
    • proof of successful completion of the course/workshop/seminar. 
  • The tuition reimbursement benefit applies only to registration fees of conferences/workshops or tuition for college courses.  Books, materials/lab fees, association dues, travel expenses, meals and room and board are NOT considered for payment.
  • Proof of successful completion is required for all reimbursed activities as outlined in the ‘Employee Acknowledgement & Loan Agreement’ signed at the time of the request.  Failure to provide proof may result in CCSU’s seeking immediate reimbursement of monies paid. 
  • Tuition Reimbursement is a benefit as outlined in the employee’s contract/master agreement and is subject to the terms and conditions therein.  The benefit is not transferable to another employee.

 

SDI/LDI Course

The Chittenden Central Supervisory Union (CCSU) has an arrangement with the University of Vermont to offer School Development Institute (SDI) courses and a Leadership Development Course (LDI). Eligible employees who enroll in an SDI/LDI course will receive graduate credits from UVM upon successful completion of the course. SDI and LDI courses are designed for educators of our schools. Due to the time commitment necessary for successful participation in an SDI course, individuals shall be limited to taking no more than one three-credit SDI Standards and Assessment course per school year. However, an individual enrolled in an SDI course can also enroll in an LDI.  Below are some resources and forms related to SDI/LDI courses:

Action Research

SDI Procedures

SDI Action Research Proposal

SDI Expenditure Sheet

SDI Requisition Form